Training Associate, Land Trust Alliance

The Land Trust Alliance is the voice of the land trust community. As the national leader in policy, standards and education, we work passionately to support land trusts across America so they can save more land and better serve their communities.

Our natural places and working lands are a lifeline to clean air, water, food and good health. These lands also bring us together, inspire us and provide opportunities to recreate and recharge. The land trust community is a crucial component in this equation. With important places under continual threat, land trusts need access to the best tools, information and policy advocates. Armed with a diverse network and valuable resources, the Alliance is the land trust community’s source for the knowledge and capabilities they need to reach their goals. From tax and funding policies on Capitol Hill to innovative ideas, partnerships and initiatives, we ensure our land trust members can always be heard and achieve more. 

The Alliance is seeking to elevate land conservation as a priority nationwide. We envision a reenergized, more relevant conservation movement in which land trusts join with partners that have not traditionally identified as conservation organizations, including from the for-profit sector, around our shared interest of protecting special places.

Summary Description

Reporting to the Associate Director of Training, the Training Associate is an essential member of a three-person team and is responsible for facilitating and conducting the registration process for all Alliance trainings including online, in-person and the annual national conference (Rally). In addition to customer service for registration needs, this individual will support the team in both administrative and logistical tasks, and will work closely with the Finance, IT, Development and Communications team as well as other Alliance staff. This individual will also interact with important stakeholders such as donors, sponsors, faculty as well as key suppliers. This individual must be available to travel up to 5 percent of time annually to provide onsite coordination and assist with other duties as assigned.  

Specific Responsibilities

Manage the registration process for all training events:

• communicate in a highly professional and friendly manner with registrants and presenters, respond appropriately to their needs and requests in a timely manner
• coordinate with Alliance staff in gathering all necessary information required to execute a successful registration process for trainings, including webinars, regional conferences, daylong meetings, etc.
• set up events in the Alliance’s CMS system IMIS and events manager ISGWeb,
• create and update all registration forms, confirmation letters, invoices, etc.
• responsible for receiving, tracking and maintaining payment information for Alliance events and upholding high security compliance
• responsible for providing reports regarding Alliance trainings to staff
• perform other tasks as needed to ensure smooth registration for attendees
• Manage inventory of conference supplies and lead on ordering
• Fact-check details and proofread training materials before they are finalized
• Manage the Training mailbox in Outlook
• Assist with logistics for in-person trainings as needed including faculty/sponsor information, A/V, food and beverage, signage, marketing pieces and on-site coordination

RALLY: THE NATIONAL LAND CONSERVATION CONFERENCE (travel required)

• Lead for the onsite registration desk including onsite setup
• Create forms including evaluation forms, on-site registration form, tickets for Rally events, attendance lists
• Assist with the Rally Staff trainings and Rally Staff onsite venue tour
• Lead on coordinating and overseeing Rally packout in the DC office and onsite at the Rally venue
• Assist Training Team with Rally marketing and other Rally related responsibilities as needed
• Travel to and participate in the Rally site visit to plan for the next year’s Rally and meet with the Host Committee

Qualifications

• BA/BS degree and/or two years professional experience in nonprofit conference/event management
• Extraordinary organizational skills with exceptional attention to detail
• Strong verbal and written communication skills
• Ability to work through technical registration problems remotely
• High proficiency with standard office software (Microsoft Office Suite), data-entry, mail-merge, and efficient use of the Internet; Crystal Reports, IMIS and Web-based program knowledge a plus
• Ability to perform multiple tasks simultaneously and manage time effectively
• Able to work independently and meet strict deadlines
• Willingness to pitch in where needed
• Ability and willingness to work with a highly committed team in a mission-driven organization
• Ability to travel to conferences (airline travel required) up to 5 percent of time annually
• Availability to work some weekends and evenings
• Interest in and knowledge of land trusts and land conservation a plus

Compensation

The budgeted salary range for this position is $40,000.00 to $45,000.00, based on a nonprofit scale, and commensurate with skills, years of experience and unique background and qualifications of the candidate.

The Land Trust Alliance offers a comprehensive benefits package that includes, but is not limited to, medical, dental, vision, and other health coverage; life and disability insurance; paid vacation, personal, sick, and holiday leave; and 403(b) retirement benefits.

Contact

Send resume and cover letter, via email to careers@lta.org. If email is not an option, applications will be accepted by mail to Human Resources, Land Trust Alliance, 1250 H St, NW, Suite 600, Washington, DC 20005.

The Land Trust Alliance’s mission is to save the places people need and love by strengthening land conservation across America.  The Land Trust Alliance is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity, age, disability, marital status or veteran status.