Training Associate, Land Trust Alliance

Overview   

The Land Trust Alliance is the voice of the land trust community. As the national leader in policy, standards and education, we work passionately to support land trusts across America so they can save more land and better serve their communities.

Our natural places and working lands are a lifeline to clean air, water, food and good health. These lands also bring us together, inspire us and provide opportunities to recreate and recharge. The land trust community is a crucial component in this equation. With important places under continual threat, land trusts need access to the best tools, information and policy advocates. Armed with a diverse network and valuable resources, the Alliance is the land trust community’s source for the knowledge and capabilities they need to reach their goals. From tax and funding policies on Capitol Hill to innovative ideas, partnerships and initiatives, we ensure our land trust members can always be heard and achieve more.

Summary Description

Reporting to the Associate Director of Training, the Training Associate is an essential member of a three-person team and is responsible for facilitating and conducting the registration process for all Alliance trainings including in-person, online and the annual national conference (Rally). In addition to customer service for registration needs, this individual will support the team in both administrative and logistical tasks, and work closely with the IT, Development and Communications team as well as other Alliance staff and interact with key suppliers and facility staff. This individual must be available to travel up to five (5) percent of the time annually and provide onsite coordination as assigned.

Specific Responsibilities

Overall

• Facilitate and conduct the registration process for all training events
  • communicate in a highly professional and friendly manner with registrants and presenters, respond appropriately to their needs and requests in a timely manner
  • coordinate with Alliance staff all their information required to execute a successful registration process for their trainings, including webinars, regional conferences, daylong meetings, etc.
  • create meeting modules in iMIS
  • assist with posting registrations to iWEB
  • work with Communications staff to maintain the training information on the Alliance website
  • create and update all registration forms, confirmation letters, invoices, etc.
  • send invoices as needed and collect any outstanding fees
  • perform other tasks as needed to ensure smooth registration for attendees
• Research prices and solicit bids for conference supplies
• Fact-check details and proofread training materials before going to print
• Assist with logistics for in-person trainings as needed including venue selection, contract negotiations, faculty/sponsor information, A/V, food and beverage, room sets, signage, marketing pieces and on-site coordination
• Contribute to continuous improvement efforts in Training Department and organization wide.
• Manage the Training mailbox in Outlook
• Prepare appropriate reports for staff and presenters

Rally: The National Land Conservation Conference

Learn more about Rally here.

• Lead for the onsite registration desk including onsite setup
• Enter session proposals into iMIS
• Create forms including evaluation forms, on-site registration form, tickets for Rally events, attendance list
• Order all supplies including name badge holders, inserts, ribbons
• Assist with the Rally Staff trainings and Rally Staff onsite venue tour
• Lead on coordinating and overseeing Rally packout in the DC office and onsite at the Rally venue
• Assist Training Team with Rally marketing and other Rally related responsibilities as needed
• Travel to and participate in the Rally site visit to plan for the next year’s Rally and meet with the Host Committee
• Assist with the tabulation of Rally course evaluations

Qualifications

• A minimum of 2 years’ professional experience in conference/event management or a combination of education and experience
• BA/BS degree preferred  
• Extraordinary organizational skills with exceptional attention to detail
• Strong verbal and written communication skills including a clear, pleasant, helpful manner
• Proficient in editing and proofreading
• High proficiency with standard office software (Microsoft Office Suite), data-entry, mail-merge, and efficient use of the Internet; Crystal Reports and Web-based program knowledge a plus
• Ability to perform multiple tasks simultaneously and manage time effectively
• Ability to function as supporting member of a cohesive, successful, energetic and fast-moving team
• Able to work independently and meet strict deadlines
• Willingness to pitch in where needed
• Ability and willingness to work with a highly committed staff in a mission-driven organization
• Ability to travel to conferences (airline travel required) up to five (5) percent annually
• Availability to work some weekends and evenings
• Interest in land conservation a plus

Compensation

Competitive salary and benefits provided.

Contact

Send resume and cover letter, via email to hr@lta.org. If email is not an option, applications will be accepted by mail to Human Resources Director, Land Trust Alliance, 1250 H Street, NW, Suite 600, Washington, DC 20005.

The Land Trust Alliance’s mission is to save the places people need and love by strengthening land conservation across America.  The Land Trust Alliance is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, sexual orientation, age, disability or marital status.

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