Donor Relations Associate, Westchester Land Trust

Westchester Land Trust works together with public and private partners to preserve land in perpetuity, and to protect and enhance the natural resources in our communities. The non-profit Westchester Land Trust (WLT), founded in 1988, is the leading land conservation organization prioritizing the entirety of Westchester County and eastern Putnam County and was one of the first land trusts in the nation to be accredited through the independent Land Trust Accreditation Commission.

The Donor Relations Associate is responsible for:

• Managing the organization’s database (DonorPerfect), which includes:
  • Tracking and ensuring the timely receipt and acknowledgment of all donations
  • Data entry of constituent information to ensure the accuracy of records
  • Processing of all invoices and payments
  • Generation of regular financial and fundraising reports
  • Generation of contact lists for use in fundraising events, invitation lists, and mailings
• Coordinating with the Accounting Department in monthly reconciliation and pledge fulfillments
• Providing administrative support for the annual audit
• Researching potential donors, corporations, and foundations
• Supporting the production of appeals and solicitations and oversee personalization of the same
• Engaging with donors and prospects (in person, via phone and email)
• Providing coordination support for the planning, execution, and evaluation of events and programs
• Providing administrative support for grant and foundation applications
• Tracking engagement of program participants and volunteers
• Supervising office-based volunteers and volunteer projects including direct mailings, donor thank yous, and program and event preparations