Administrative Manager & Communications Associate, Upper Peninsula Land Conservancy

If you are a motivated self-starter with excellent communication and a willingness to learn and grow with us, read on! This is a part-time (30 hours), year-round position based in the Marquette office, though partially remote or remote-hybrid may be considered for an exceptional candidate. The schedule can be flexible to accommodate classes, second jobs, etc., with some (less than 20%) weekends, evenings, and travel required. Travel needs will increase in the field season and be less than 10% in the winter months.

Essential Functions

Our Administrative Manager and Communications Associate is the heartbeat of our organization. You will be responsible for many day-to-day inner workings of the organization and essential communications both internal and external to the organization.

Office Administration (25%):

• QuickBooks and Cash Flow
  • Records Management Works with the Board Treasurer and Executive Director to ensure timely bill payment
  • Keeps immaculate financial records with the Executive Director, Bookkeeper, Treasurer Opens mail, makes deposits, records all gifts in a timely and appropriate manner
• File Management
  • Closely follows policies and procedures to ensure all records are updated and organized.
  • Management of files with the following systems: GSuite for Nonprofits, SalesForce Database and LOCATE land stewardship app, external hard-drives, in-office files, storage and management of originals.
• General Office Management
  • Communicates regularly with Executive Director and all staff, volunteers as needed to coordinate capacity for various projects’ status, timelines, and needs
  • Maintains office and stewardship equipment and supply levels Maintains organizational calendars May supervise interns and/or volunteers

Communications Administration (75%):

• Brand and Content Management
  • Works with the Fundraising and Outreach committee, Executive Director and Intern to create and execute communications across several media including but not limited to: Social Media Channels Print material creation and management (Adobe CS, Canva) Website management (Wix, GiveLively, Modalyst) Monthly Newsletter (MailChimp) Press/Media Relations and event promotions
  • Works with Executive Director on essential outreach/communications
  • Distributing press releases, posting on relevant community calendars, etc.
• Volunteer Management
  • Works with board, staff and volunteers to plan and implement volunteer activities
  • Utilizes various communications tools and database to schedule and track task progress, log volunteer hours
• Donor Communications
  • Assists Executive Director with timely recognition of donations and donor relationship management
  • Assists Executive Director with production and analysis of donations database reports for communications strategies
  • Appropriately enters donation information into Salesforce database Event Coordination
  • Works with the Fundraising and Outreach committee and Executive Director to plan, promote, and implement events including field trips, workshops, webinars and educational programs that align with UPLC values and mission
  • Ensures all activities meet or exceed Land Trust Alliance Accreditation Standards.
• Other duties may be assigned as needed in accordance with interests, skills, and funding.